Do You Have Mobile Printing Compliance Issues?

Posted on March 06, 2014

Many compliance audits now include a section on printing, leaving organizations that are otherwise meeting compliance standards vulnerable because of employee-owned devices with unsecured mobile printing applications. Mobile printing compliance should be built-in to a mobile printing solution, and on-device encryption for sensitive data is a critical part of mobile compliance.

When IT departments first started thinking about mobile printing several years ago, only companies in some highly regulated industries such as healthcare, financial services, banking and pharmaceuticals had to add compliance to the list of potential mobile printing problems.

That changed in 2011, when the U.S. Eighth Circuit Court of Appeals ruled that any device with storage and processing capabilities could be considered a computer under the Computer Fraud and Abuse Act (18 USC �1030), or CFA. In 2012, in United States v. Kramer, the Fourth Circuit Court specifically named printers and mobile devices like watches, smartphones and MP3 players as being subject to the CFA.

As a result, compliance audits involving FINRA, FERPA, HIPAA, MIPPA, NAIC, PCI and other federal and state agencies are focusing more closely on mobile device security. Since it is clear that mobile devices are covered under the CFA, securing those devices has taken on a new urgency for businesses, schools, hospitals, and other organizations subject to regulatory oversight.

There is no consistent standard for mobile printing compliance. The rules vary depending on what kind of business you work in. But in general, the new rules mean that the security standards for mobile devices and printers are the same as those for any other "computer".

In a compliance audit, you may be asked to show that:

If those rules seem general and not completely clear, it's because they are still evolving. In general, most compliance experts advise businesses to:

Breezy is the only mobile print provider that ensures compliance by securing data on any mobile device ? iPhone, iPad, Android tablet or smartphone, or BlackBerry device ? with military-grade encryption before transferring the encrypted files safely via SSL to any approved printer or print network. In addition, Breezy has integrated with seven of the top mobile security platforms.

For more information on secure mobile printing, watch this video from Breezy, or download The Definitive Guide to Mobile Printing, a free ebook from Breezy.

Easy to deploy and manage

Customers report that Breezy installations are among the easiest they’ve ever seen for an enterprise product.